Follow up on overdue invoices with automatic reminders to reduce late payments and improve cash flow.
All invoices, quotations, and proforma invoices are automatically recorded in the accounting system, built specifically for businesses using Refrens accounting software for Malaysia. This keeps your sales, taxes, and financial reports updated in real time—without any manual bookkeeping.
Refrens invoice generator allows you to create invoices for free without taking much time. Head over to Refrens invoice generator and start creating invoices using pre-formatted invoice templates. You can add your logo, brand colors, and multiple invoice templates and use many more such features to keep your brand consistent.
FREE! Refrens invoice generator can be used by consultants, agencies and small businesses. You will be able to generate 15 documents a year. Also, manage invoices and access free templates.
To invoice without a company, you need a good tool like Refrens invoice generator that allows you to create professional invoices with no time.
Here is the step to create an invoice without the company.
Add "INVOICE" at the top of the document.
Then, add the invoice number, invoice date and due date.
To showcase your branding, upload a logo that resonates with your work.
Now it's time to add your information. It should include your business name; if you don't have one, you can also add it. Then, fill in the details like your email ID, address and phone number.
Once you finish your information, it's time to add your clients' data, like name, address, and other details.
Here is the main game; you must fill in the information accurately. Add the product or service you offered your client, a brief description, quantity (if any), and the total amount.
Once you have added the above details, start filling up the terms and conditions and other details.
Yes. All the invoices created by you are saved online. You can access all the invoices anytime just by logging into your account.
Yes, you can save and manage all the details of your client under client management tab. This feature helps you to avoid retying of customer details every time on the invoice.
Yes, it is easy to download the PDF invoice using Refrens invoice maker. Clicking on the option of Download PDF will make your invoice in PDF format. Moreover, you can also email the invoice, print the invoice, and send the invoice via WhatsApp or schedule it for future dates.
Other than invoices, you can create quotations, proforma invoices, purchase orders, payment receipts, delivery challans, credit and debit notes, manage expenses, sales orders, and manage inventory.
Refrens is built specifically for Malaysian SMEs, including manufacturers, wholesalers, distributors, and construction firms, not just freelancers. It offers SST-ready invoice formats, full customization of fields and columns, and multiple sharing options (PDF download, email, or WhatsApp) at no cost.
Yes. Any business operating in Malaysia, whether a manufacturer, trading company, distributor, or construction firm, should issue invoices for every sale. It's essential for tracking revenue, managing SST compliance, and maintaining a clear financial record for audits and tax filing.
Refrens supports SST-compliant invoice formats today, and the platform is built to help businesses stay ahead of Malaysia's e-Invoicing requirements under MyInvois as they roll out. This includes structured invoice data and reporting-ready fields to support a smoother transition to mandatory e-Invoicing.
Yes. Refrens is designed for multi-industry SMEs in Malaysia, including manufacturing, wholesale and distribution, trading, and construction, with fields and formats that adapt to each industry's invoicing needs.
Step 1: Get Your Tools Ready
So, before we dive into creating an invoice online, make sure you've got a device handy – it could be a laptop, tablet, or even your trusty smartphone – as long as it's got an internet connection. Once you're all set with that, we can move on.
Step 2: Open Your Web Browser
Now, let's open up your web browser. You know the one you use to surf the internet. Got it? Great! Now, in the search bar, type "Refrens invoice generator" and hit Enter. You'll see a list of results, but go ahead and click on the very first link you see. If you're feeling tech-savvy, you can simply enter this web address in the Google search bar: https://www.refrens.com/en-my/free-online-invoice-generator.
Step 3: It's Invoice Time
Boom! You're on a page with an invoice form. This is where the magic happens, where we create your invoice. Why do we love Refrens? Because it's super friendly, especially for folks who aren't accounting experts.
Step 4: Let's Build Your Invoice Together
Alright, now let's break down how to create your invoice:
a) Invoice Title - First, let's give your invoice a name. You can go simple with "Invoice," or if you want to add a personal touch, toss in your company name along with "Invoice" – something like "Your Company Name Invoice." This makes it crystal clear that it's an invoice, not some random document.
b) Invoice Sections - Refrens splits the invoice into four handy parts:
1. Invoice Header: Over on the left side, we're going to add the invoice number, the date it was issued, and when it's due. If you've got other reference numbers or details to include, there's a custom field that's totally free to use. Oh, and don't forget to show off your business logo on the right – it adds a touch of professionalism.
2. Supplier/Client Details: On the left, under "Billed By," pop in your info (that's you, the supplier/seller/vendor). This means your company name or your name if you're freelancing, your address, email, phone number, city, country, and any tax number if you're a registered business in Malaysia. Now, over on the "Billed To" side, we're talking about your client's details. That includes their name or business name, address, city, country, email, phone number, and any extras you want to add using custom fields. Remember, most of these fields are optional, except for the country and business name for both you and your client.
3. Product/Service Details: This is where the real action happens. List the stuff you sold or the services you provided. There's space for the product or service name, a short description, how many you sold, the rate, and voila! The total amount is calculated automatically. You can even add Malaysian tax options like SST (Sales and Service Tax), and if you need to tack on extra charges or discounts, it's a breeze. No need to fuss with changing the currency – it's automatically set to the Malaysian Ringgit (RM).
4. Terms and Conditions: Last but not least, this is where you can spell out your company's payment or invoicing terms. It helps you get paid faster and keeps everything clear. Plus, you can attach files, slap on a signature, and throw in any extra notes you want to share with your client.
Alright, now that we've created your invoice on Refrens, let's talk about how to give it a unique touch to reflect your company's brand. Customizing your invoice is the name of the game, and guess what? Refrens gives you loads of options to make it your own.
1. Customized Templates: First off, you've got the power to choose from a bunch of different invoice templates. There are options like business invoice templates, print-friendly ones, letterhead styles, professional templates, and even special ones just for freelancers. So, pick the template that suits your style.
2. Magic Color: Do you want to make your invoice pop with your favorite colors? You can do that too! Refrens lets you change the colour of your invoice to match your brand. Just select the shades that speak to you.
3. Customized Font: Don't want to stick with the standard fonts? No problem! You can switch up the fonts for your invoice headings. Go ahead, make it fancy or keep it clean – it's your call.
4. Letterhead: If you want to give your invoice a more official look, you can add a letterhead. It's like putting your company's letterhead on top of your invoice, showing that extra bit of professionalism.
5. Footer: Down at the bottom, you can also include a footer. This is where you can add any extra info or messages you want to convey to your clients. It's like having a little chat with them right on the invoice.
So there you have it! Customizing your invoice with Refrens is a breeze. Make it match your style, add some personality, and give your clients an invoice they won't forget. Enjoy making it yours!
Absolutely, creating invoices online can be tricky, especially if you're new to it. Here are some common mistakes to steer clear of:
1. Incorrect Invoice Values: One of the biggies! Make sure you get the quantity and pricing right. If these are wrong, your total invoice amount will be off, and that's a surefire way to lose trust with your customer. Stick to the agreed-upon terms from your agreement. Also, if you're a registered SST business, ensure your invoice reflects the correct taxable amount.
2. Spelling Mistakes and Jargon: Keep it simple. Avoid spelling mistakes like the plague. Your invoice should be easy to read and understand. Steer clear of technical jargon unless your client is well-versed in it.
3. Incomplete Details: Your invoice should be thorough. Include all the essential info for both you and your customer. This means complete seller and buyer information and accurate descriptions of the products or services sold.
4. Missing Dates: Don't forget the dates! It's crucial to include the invoice issue date and the due date. This way, your customer knows when the invoice was sent and when the payment is due.
Now, here's the good news: You can avoid most of these mistakes by using a reliable invoice generator tool like Refrens. It helps you create invoices seamlessly, ensuring you get all the details right and present a professional image to your clients. So, invoice away without the worry of common slip-ups!
Great! Now that you've created and customized your invoice using Refrens, let's dive into the next crucial step – sending the invoice to your client and setting up payment reminders. Refrens makes this part a breeze too! Here's how:
1. Sending the Invoice
Refrens gives you a bunch of options to send your invoice to your client:
a) Email Invoice: You can download the invoice and send it via email directly from Refrens. Just click the "Send" button, and you're good to go. Easy peasy!
b) Print Invoice: If you prefer old-school paper invoices, you can also print the invoice and mail it to your client.
c) Share the Invoice Link: Another slick option is to share a link to the invoice. Your client can click the link and view the invoice online. No need to download anything.
d) WhatsApp Invoice: Yep, you read that right! You can even use WhatsApp to send the invoice. Super convenient for both you and your client.
2. Setting Payment Reminders
Now, let's talk about payment reminders. Sometimes, clients need a gentle nudge to make their payments. Refrens has your back:
a) Email Reminders: You can schedule payment reminders to be sent via email. Just set the date and time, and Refrens will automatically send a friendly reminder to your client when it's due.
b) WhatsApp Reminders: Not a fan of email reminders? No worries! You can also set up payment reminders through WhatsApp. Your client will get a friendly nudge right on their favourite messaging app.
So, with Refrens invoice, sending invoices and keeping track of payments is a breeze.
Sending a payment receipt using Refrens' free invoice generator is a breeze. Here's how to do it:
1. Automatically Send a Payment Receipt
Once your invoice has been marked as "PAID" and you've recorded the payment details, Refrens makes it easy to send a payment receipt to your client. Here's how:
Simply mark the invoice as "PAID" within Refrens, indicating that you've received the payment.
Once you've done that, Refrens will give you the option to send a payment receipt directly to your client. This way, you don't have to create a separate receipt from scratch.
2. Create a Payment Receipt from the Invoice
If you prefer a bit more control or need to make adjustments, you can also maintain a separate dashboard within Refrens to handle your payment receipts. Here's how:
Navigate to the invoice you want to generate a payment receipt for.
Instead of creating a receipt from scratch, click on the "Convert" option within Refrens. This nifty feature allows Refrens to convert your invoice into a payment receipt, saving you time and effort.
Review the converted payment receipt to ensure all the details are accurate, including the invoice number, issue date, due date, vendor's and client's information, product or service details, and the payment method (cash, cheque, online mode).
Once you're satisfied with the payment receipt, you can easily send it to your client.
And there you have it! With Refrens, sending a payment receipt is quick and hassle-free, whether you prefer automation or want to make adjustments manually. Your clients will appreciate your professionalism in providing a proper payment receipt for their records.
